Q: Is the board legally required to adopt a policy regarding English Learner (EL) students?
A: While there isn't a legal requirement that a specific board policy be adopted regarding EL students or an EL program, districts may choose to have a board policy regarding either. There are also several required policies regarding education opportunity and non-discriminatory practices that are related to providing an equitable education. For example, some related Sample Policies are 102 Equal Education Opportunity, 501.16 Homeless Children and Youth, 505.8 Parent and Family Engagement, 603.4 Multicultural/ Gender Fair Education , 605.6R1 Internet - Appropriate Use Regulation. Please review your district's policies and consult IASB's Sample Policies as a reference.
Q: Should the board include mandatory policies as district policies, or is it sufficient to address the mandatory policies in a handbook or other district document?
A: IASB provides a list of mandatory policies; these policies should be included in the district's policy reference manual. It's also a good idea to reference or include them in the district handbook.
Q: Our board is interested in creating a committee to address employee issues. What should our board consider before creating a committee?
A: If your board is considering creating a committee, follow these steps to ensure compliance:
Consult your district’s policy on committees and compare the policy to IASB Sample Policy 208 on Ad Hoc Committees. Some committees, such as a Labor Management Committee
, may require additional obligations to the district.
Work with legal counsel to ensure any proposed committee is compliant with the law.
Outline the purpose, structure, duties and authority of the proposed committee before taking action.
Q: Are we legally required to release the superintendent's contract, upon request from the community?
A: Yes. Prior to releasing the contract, contact your district attorney to ensure any item that isn't public is redacted first. Following your attorney's review, check your district policy for additional guidelines regarding records requests, such as restrictions on where the contract must be viewed, if and how much an individual is charged for copies, etc. Iowa Code 22.7(11)(a)(1)
Q: Are regulations and exhibits within IASB sample policies legally required to be adopted, reviewed and revised?
A: 281 Iowa Administrative Code sec. 12.3(2) requires that board policies list the date of adoption, review and revision for each policy. Regulations and exhibits in IASB sample policies are considered a part of what makes up that sample policy, and should go through the process of adoption, review and revision along with the policy they supplement. Regulations and exhibits are not free standing policies covered under 12.3(2), so they do not have a separate space listed for adoption, review and revision.
Q: How responsible is the board for the school calendar? We approve a calendar each school year, but whenever we have a snow day, it changes. Why do we even approve it at all?
A: While the board is responsible for approving and adopting the school calendar, according to Iowa Code 279.10
, it is meant to be a "big picture" of the year ahead. For example, the school start date, number of instructional days, etc. When there is an emergency, whether it's weather-related, a facilities issue, or something else entirely, the administration must act quickly and board approval is not necessary. The board has a governance responsibility to provide the overall supports for student learning—not the management responsibility of handling day-to-day operations. IASB offers a school calendar template
that can be customized to meet the needs of your district, located in the Policy & Legal Corner Toolbox on the IASB website.
Q: What contact information is required for each public school board member on a district website?
A: Iowa Code 70A.40
requires that within 30 days of board members taking their oath of office, the district must post a telephone number or an email address for each board member.
Q: My district plans to hold a game night with a charity raffle where we raffle off non-cash prizes. Do we need any special license to host this?
A: You may or may not need a license, but you certainly need approval from the state. If the raffle charges any money at all or consists of very small non-cash prizes, it may not need a license from the state, but it will still require approval. There are additional requirements listed within Chapter 99B of the Iowa Code.