Q: If a board member resigns, can we put the required publication in the paper right away?
A: Yes. Once a vacancy occurs, the board may fill the vacancy by board appointment within 30 days of the vacancy. Read more in this IASB special report on filing a vacancy.
Q: Does the board need to take any action on a resignation?
A: Yes. A formal approval/acceptance of the resignation by the board can happen at the next meeting. However, once the resignation is received by the board secretary, resignation is effective immediately unless a date is specified in the resignation.
Q: We have a vacancy on the school board and multiple candidates are interested. What’s the process?
A: If there is not a petition for a special election, the board deliberates on the candidates at an upcoming meeting, and then votes once a motion is made for one of candidates.
Q: We have a vacancy on our board and multiple candidates have expressed interest in the position. What are best practices for selecting which candidate to appoint?
A: If the board elects to fill the vacancy by appointment, they must publish notice of their intent to do so and fill the vacancy within 30 days. While there isn't any set formula, the board appointment process should be transparent and equitable while providing the board members adequate information to make an informed decision. We recommend, at the very least, that each interested candidate be provided a questionnaire that elicits information regarding their desire and ability to perform the responsibilities of the position. Such questions may include, but are not limited to, the candidates' experience, interests, goals for the position, and community involvement. It would be wise to also provide public notice of the questionnaire and submission details so that other members of the public may submit their interest prior to the deadline. All submissions should then be provided to the board prior to the meeting where they will be filling the appointment. The board may also choose to provide interested candidates an opportunity to speak before the board at a public meeting, as long as each candidate is allotted an equal amount of time to do so. Ultimately, the board will decide their specific appointment process, but should strive to keep the process open, fair and complete.